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Brookings Executive Education
Category: Other
  • Your pay will be discussed at your interview

Job code: lhw-e0-89771899

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Washington University of St. Louis

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  Job posted:   Thu May 17, 2018
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Brookings Executive Education
Job Type/Schedule
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location
This position is in the Brookings Executive Education. The position is located in Washington D.C.
Essential Functions
Responsibilities include the effective and efficient management of Brookings Executive Education courses from planning to implementation.
**Event Planning**
* Provides logistical support for leadership team, handling events of a more standard nature.
* Selects venue and makes reservations; identifies classroom/meeting space and may arrange for contract, determines appropriate conference facilities based on course requirements; researches and determines most cost effective vehicles to run courses.
* Plans conference logistics (carefully plans conference meals to ensure that the dietary and religious needs of participant are met; researches and determines the most efficient and cost effective transportation methods for off-site tours, identifies and resolves space and catering issues with conference services staff, secures accommodations for faculty members, and coordinates the security clearance process).
* Coordinates production of course materials, including but not limited to agendas, program books, name badges, tent cards, and certificates; determines the most efficient and cost effective method to produce the program books; is responsible for reviewing, identifying and correcting errors in course materials.
* Under the direction of the Leadership Manager procures all educational materials and updates slide presentations; researches and determines the most cost effective method to procure educational materials.
* Coordinates course networking vehicles (blackboard, linked-in etc); determines the most effective networking vehicle for each program, resolves technical issues.
* Determines the most effective marketing materials to display based on program content, determines the most efficient method of displaying marketing materials and ensures consistency of branding image for all programs.
* Supports faculty members and participants to resolve all issues related to program delivery; i.e., AV, space, registration, lodging, meals..onsolidates and summarizes program evaluation data to produce post program analysis.
* Completes tasks to closeout programs i.e. submitting invoice and honoraria payments.
**Administration & Office Coordination**
* Assists BEE Staff with special projects.
* Ensures that faculty biographical information is up to date.
* Drafts and manages correspondence, meeting notes and other materials.
* Organizes and maintains written and electronic files, address/contact listings, and business card files.
* Assists BEE Staff with special projects.
* Develops, updates and maintains participant and key contacts lists in CRM.
**Registration & Reporting**
* Serves as back-up registrar for BEE.
* Knows how to enter registration and other contact data into BEE registration & financial systems, as well as how to retrieve data from the systems.
* Reconciles participant contact and billing information for the billing process.
* Processes credit card payments and sends payment receipts to purchasers.
Required Qualifications
High school degree and two years of administrative or related experience.
Preferred Qualifications
* Bachelor's degree.
* Executive assistant experience.
* Experience with event planning.
Salary Range
The hiring range for this position is $18.03 - $22.54 per hour.
* Retirement Savings Plan
* 22 vacation days
* 8 Paid Holidays
* Sick Time
* Tuition benefits for employee, spouse and dependent children
* Free Metro Link/ Bus pass
* Free Life Insurance
* Health, Dental, Vision
* Health Savings Accounts (HSA)
* Long Term Disability Insurance
* Flex Spending Plan
* Other Benefits
Human Resources website (
EOE Statement
Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
*Job Title:* Event Assistant (Washington, DC) - Brookings Executive Education - 40309
*Job ID:* 40309
*Location:* School of Business
*Full/Part Time:* Full-Time
*Regular/Temporary:* Regular

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